The RNLI’s Purchasing Policy has been written to provide RNLI people who purchase goods, works and service at every level, with guidelines on how to obtain best value. The policy will help them to make objective and consistent decisions, and achieve best procurement practice at the RNLI.
The RNLI aims to obtain best value for money by procuring products, services and works in an efficient and effective manner, which ensures quality standards are high, and business needs are met with the most economic whole-life cost.
All contracts and purchase orders must therefore:
1. Positively enhance the RNLI’s professionalism and reputation.
2. Provide cost-effective expenditure.
3. Promote the efficient use of resources.
4. Deliver the outcomes required by the RNLI.
5. Be perceived by the public and volunteers to be an efficient and effective use of funds.
6. Minimise waste to reduce any environmental impact.
7. Align with the RNLI’s vision, values and broader framework of policies; for example Standing Financial Instructions.
All purchases must not:
1. Compromise RNLI Vision and Values.
2. Negatively affect the RNLI’s reputation.
3. Conflict with core messages on corporate partnerships and fundraising.
4. Incur greater costs – in money, time or labour resource than is budgeted for.
The RNLI will, where appropriate, negotiate long-term partnership style commercial contracts, combining competition and cooperation in an optimal way. The RNLI will evaluate risk and opportunities when placing contracts, and incentivise performance and share risk where appropriate.
The RNLI will adopt an e-sourcing system during 2012, which will provide a faster and leaner procurement process. The RNLI will continue to use a transparent purchasing process, which delivers competition and demonstrates a commitment to equality of treatment.
To facilitate culture change and sustain best practice, the RNLI will encourage staff to learn from each other’s wider experience in order to promote and support the aims of this policy.
The RNLI has always had robust processes designed to counter bribery and corruption. These processes have been reviewed in light of recent legislation. RNLI contracts now reflect the new legislation. RNLI processes will continue to be reviewed and updated in light of any new legislation.
Version date: 8 March 2012
Created by: Gary Coleman, RNLI Commercial Manager